Finance and Procurement

DIRECTOR: Mr. Godwin Tjavara

Tel: +264 – 61- 203 2220

Cell: 081 461 8579

Email: Godwin.Tjavara@mhss.gov.na

 

The purpose of the Directorate is to manage the procurement of goods/ services /supplies, financial services (payment of suppliers and salaries and related allowances of National Directorates/offices), Stores and Asset Management of the Ministry as a whole.  To provide financial advisory services to the Ministry at both National, Regional, districts and referral including all health facilities country wide. To ensure compliance of the Ministry to the State Finance Act, Public Procurement Act and the relevant regulations and financial policies and directives. In addition is to develop relevant policies and guidelines to ensure efficient and effective utilization of resources.  Advice all Ministry’s internal stakeholders on financial policies as well as giving required support in implementing health delivery services.

Functions of the Directorate

  1. Financial Management and Accounting
  2. Revenue Collection management
  3. Budget management
  4. Procurement Administration and contract management
  5. Stock control
  6. Asset management
  7. Regional financial management
  8. Referral financial management

 

The Directorate consist of the following Units:

1. OFFICE OF THE DIRECTOR

Director: Mr. Godwin Tjavara (Private Secretary: +264 61 203 2274)

Section: Resources Management (Vacant: +264 61 203 2259)

 

2. DIVISION: PROCUREMENT (Mr. Evaristus Iita, Deputy Director: +264 61 203 2152): E-mail: procurement@mhss.gov.na 

 

2.1. Subdivision: Ministerial Tenders Administration (Mr Tutu Haukena, Control Administrative Officer: +264 61 203 2296)

2.1.1. Section: Tender Processing (Ms Susan Kalenga, Chief Administrative Officer: +264 61 203 2290)

2.1.2. Section: Tender Secretariat (Ms Monika Nahanga, Chief Administrative Officer: +264 61 203 2297)

 

2.2. Subdivision: Orders Administration (Mr Tutu Haukena, Control Administrative Officer: +264 61 203 2296)

2.2.1. Section: Purchasing (Ms Ndapandula Kashiyukile, Chief Administrative Officer: +264 61 203 2166)

2.2.2. Section: Commitments (Ms Lydia Jona, Acting Chief Administrative Officer: +264 61 203 2297)

 

2.3. Subdivision: Contracts Management (Mr Sam Ndlovu, Control Administrative Officer: +264 61 203 2112)

2.3.1. Section: Catering and Security Services (Ms Albertina Karamata, Chief Administrative Officer: +264 61 203 9111)

2.3.2. Section: Laundry and Cleaning Services (Ms Phescar Kopano, Chief Administrative Officer: +264 61 203 2164)

2.3.3. Section: Inspections (Chief Administrative Officer: Vacant)

 

3. DIVISION: STORES AND ASSETS MANAGEMENT (Ms Mekondjo Haufiku, Acting Deputy Director: +264 61 203 2077)

 

3.1. Subdivision: Inspection and Disposals (Ms Ulania Ndapwa Kafidi, Control Administrative Officer: +264 61 203 9111)

3.1.1. Section: Inspection (Mr. Jimmy Majiedt, Chief Administrative Officer: +264 61 203 2160)

3.1.2. Section: Disposals (Chief Administrative Officer: +264 61 203 2160)

 

3.2. Subdivision: Warehousing Inventory Management (Mr Salom Nehongoh, Control Administrative Officer: +264 61 203 2207)

3.2.1. Section: Stationary

3.2.2. Section: Linen and Uniform

3.2.3. Section: Cleaning Materials and Equipment

3.2.4. Section: Transito and Distribution

3.2.5. Section: Office and Hospital Equipment

 

3.3. Subdivision: Requisitions and Donations (Ms Mekondjo Haufiku, Control Administrative Officer: +264 61 203 2077)

3.3.1. Section: Requisitions (Ms. Paula Kafidi, Chief Administrative Officer: +264 61 203 2078)

3.3.2. Section: Donations (Senior Administrative Officer: +264 61 203 2075 / 2076)

 

4. DIVISION: FINANCIAL MANAGEMENT (Mr Andreas Tuyoleni, Deputy Director & Financial Advisor: +264 61 203 2250)

 

4.1. Subdivision: Budget Control (Mr Almecro Boois, Chief Accountant: +264 61 203 2241)

4.1.1. Section: Budget Control (Ms Tersia Block, Senior Accountant: +264 61 203 2227)

 

4.2. Subdivision: Accounts Reconciliation and Audit Reporting (Mr. Abiatar Imbili, Chief Accountant: +264 61 203 2425)

4.2.1. Section: Accounts Reconciliation (Ms Sabina Shipanga, Accountant: +264 61 203 2277)

4.2.2. Section: Audit Reporting (Ms Jeaneth Marenga, Accountant: +264 61 203 2277)

 

4.3. Subdivision: Accounts Receivable (Mr Andreas Tuyoleni, Chief Accountant: +264 61 203 2250)

4.3.1. Section: Revenue (Ms. Erenstine Howaes, Senior Accountant: +264 61 203 2229)

 

5. DIVISION: EXPENDITURE (Deputy Director: vacant)

5.1. Subdivision: Payroll (Ms. Melissa, /Uiras, Chief Accountant: +264 61 203 2230)

5.1.1. Section: Salary Office (Ms. Maria Amuthenu, Senior Accountant: +264 61 203 2224)

 

5.2. Subdivision: Accounts Payable (Mr. Given Sabatta, Chief Accountant: +264 61 203 2234)

5.2.1. Section: Creditors (Ms. Leylani Van Rooi, Senior Accountant: +264 61 203 2275)

 

5.3. Subdivision: Daily Subsistence Allowance (Ms Nadia Cloete, Chief Accountant: +264 61 203 2280)

5.3.1. Section: S & T Office (Ms. Albertina Reinhold, Senior Accountant: +264 61 203 2281)

 

6. DIVISION: PLANT AND FLEET MANAGEMENT (Ms. Menethe Handunge, Acting Deputy Director: +264 61 203 2745)

 

6.1. Subdivision: Repairs & Maintenance and Fleet Acquisition & Disposals (Mr Morvens Silawa, Control Administrative Officer: +264 61 203 2154)

6.1.1. Section: Pool Management (Ms. Agnes Museke, Chief Administrative Officer: +264 61 203 2292)

6.1.2. Section: Repairs and Maintenance

6.1.3. Section: Fleet Acquisition and Disposals

 

6.2. Subdivision: Transport Management and Fuel Cards Administration (Ms Menethe Handunge, Control Administrative Officer: +264 61 203 2745)

6.2.1. Section: Transport Management (Ms Anna Haitembu, Chief Administrative Officer: +264 61 203 2157)

6.2.2. Section: Fuel Cards Administration